School Secretary Job Description

School Secretary Job Profile and Description

A School Secretary is an individual, who is responsible for the provision of immensurable assistance to the school, the principal, and teachers. School secretaries perform general office tasks and a multitude of needs specific to the school. School secretaries work in either a deputed grade-level school or an administrative office location. They may even perform secretarial duties in private or public school buildings.

Duties and Responsibilities

• Transcribing or composing from rough draft, bulletins, memorandums, correspondence, and other materials, using computer or typewriter.
• Supervising playground activities of students and monitoring classroom in temporary absence of a school teacher.
• Greeting visitors to school, determining nature of business, as well as directing visitors to destination.
• Filing and compiling student attendance and grade reports and other related school records.
• Answering telephone to provide the requested information, taking message, or transferring calls.
• Talking with student bumping problem, resolving the problem or directing student to other responsible worker.
• Maintaining office supplies, ordering and dispensing school supplies, when needed.
• Disbursing funds, recording financial transactions, auditing and balancing school-fund and other student-organization accounts.
• Accepting and depositing funds for lunches, student activities, and school supplies.
• Maintaining calendar of festival holidays, public holidays, scheduled school events, and so on.
• Taking dictation in shorthand as well as transcribing notes, using computer or typewriter.
• Scheduling meeting appointments for parents with the responsible school staff members. Recording school absences, processing lunch counts and the daily attendance.

Skills and Specifications

• Conversant with school policies and procedures.
• Conversant with educational structure.
• Ability to operate a variety of office machinery.
• Able to administer first aid in emergencies.
• Should be dependable, punctual, and trustworthy.
• Should display a cheerful, respectful, relaxed, and pleasing personality.
• Should possess great love towards children.

Education and Qualifications

• High school graduate with basic office skills.
• Degree in any field from an accredited institution.
• Relevant training or certification in office administration is an added advantage.

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